Internet/Intranet Publishing Guidelines
Castle Rock School District #401
purpose of Castle Rock School District (hereafter referred to as
"District") web sites is to provide information via the World Wide Web
about our District’s mission, curriculum, instruction, and
school-authorized activities. District web pages serve as an
introduction to the district as a whole and to the individual schools in
the district. Web pages can offer an opportunity for publishing of
student works to a local and global audience. District web pages can
also link to valuable information on the larger World Wwide Web.
or students wishing to post web sites on the district web server must
comply with the following guidelines. Failure to do so will result in
loss of authoring privileges and/or disciplinary measures.
- Educational Value - Material to be published must not display, access, or link to sites deemed offensive by the District acceptable use policy. All published material must have educational value and/or support the district guidelines, goals and policies.
- Publishing Agreement - Only materials authorized by a
sponsoring district organization will be published on District
Internet/Intranet servers. All personnel involved in Internet/Intranet
publishing must have on file at the District office an Internet/Intranet
Publishing Agreement signature page.
- Privacy - At no time shall any student's personal
information (full name, home address, e-mail address, or phone number)
appear on District Internet/Intranet published materials. All contact
information should identify a webmaster or content sponsor.
- Student Safety - To assure student safety, student's
picture and name shall not appear on the same page. A visitor should
never be able to connect a student's name with a face.
- Copyright Laws - Adhere to all copyright laws. Please
pay particular attention to the copyright information in the District
Web Page Publishing Guidelines (below).
- Content Monitoring/Auditing - The district technology
director is responsible for overseeing the development of the Castle
Rock School District web site. The district technology director shall
serve as a liaison to building web specialists and assist them in
creating their school’s web site and conforming to the Web Page
Publishing Guidelines. The district technology director should regularly
"visit" Internet/Intranet accessible content to monitor
appropriateness, quality and educational value. Accordingly, Castle Rock
School District administration or technology department staff reserves
the right to audit and/or adjust materials and/or activity on any
Internet/Intranet server published content sponsored by a District
- Ownership and Retention - All web pages on the Castle
Rock School District web server are the property of District. Approved
student web pages will be deleted after the student graduates unless
special arrangements are made with the district technology director.
- Active Links - The web is a very dynamic resource. It
is strongly recommended that links to external existing sites be checked
regularly to insure that District sponsored links are not going to
sites that do not meet District acceptable use policy.
- Current Files - Only active files that are required for the proper operation of the web site should be stored on the web server.
- File Size - Due to limited storage space and varying
network speeds, it is recommended that file sizes should be kept under
50 Kilobytes. In rare cases, where larger file sizes are required,
please inform users by making a note on referring documents.
- Default Home - In each directory there should be an
"index.htm" file so users will see this default home page if they do not
include a file name when requesting information.
- Credits Page - If you use external resources on your site include a "credits" page.
- Advertising – Individuals are not to use Castle Rock
School District resources for personal gain or profit. Accordingly,
there is no advertising, sale or solicitations by individuals on
District-sponsored sites. Poor quality ads on external sites linked from
District sponsored sites may distract from their educational value.
- Navigational Links - Each page will contain clear
links to the sponsoring site's home page and/or higher-level pages.
There should always be navigational clues to help users find their way
around (a "back" button is not always adequate).
- Disclaimer – Each page on District sponsored sites
shall contain a disclaimer stating that published content adheres to
these guidelines. The disclaimer should contain a link to the online
version of the guidelines at
- Contact Information - Out of courtesy to
Internet/Intranet users, each page shall contain contact information for
the content sponsor.
- Copyright Notice - Each page shall contain a copyright notice which reserves the publisher's right.
- Update Information - Each page shall contain the date the page was last updated.
Sample Footer containing disclaimer (via link), contact information (e-mail link), copyright notice and update information:
Maintained according to Castle Rock School District
Internet/Intranet Publishing Guidelines by Content Sponsor
©2008 Castle Rock School District - All rights reserved.
Last updated on 10/01/2008.
Responsibility for Pages
documents on the Castle Rock School District web server must conform to
School Board policies and regulations as well as individual school
guidelines. Board policies are available on this Web and in all school offices.
the building level, the principal and the network use team shall
appoint a building web specialist (or building web team). The building
web specialist (or team) shall be responsible for the development and
regular content update of the individual school web site, making sure
that all web pages conform to District guidelines. For an individual
building, questions about the quality or appropriateness of web page
material or the appearance or content of a web page are the
responsibility of the building principal.
subject matter on Castle Rock School District web pages should relate
to District or schools within the District. This includes information
about curriculum, instruction, school-authorized activities, or general
information related to the District or individual schools that is
appropriate and of interest to others.
or student work may be published only as it relates to a class project,
course, or other school-related activity. Student work may only be
published if there is written permission from both parent and student.
Student work may never include the student’s last name or other personal
information (see Standards below).
Home pages for individuals or organizations not directly affiliated with the District are not allowed.
web page added to the District web server should contain certain
elements that will provide for general consistency. Regarding any
questions of quality or appropriateness of web page material,
appearance, or content of a web page, the judgment of the building
principal or District administrators will prevail.
What should be on the pages
- All web pages must be checked carefully for correct
spelling and grammar. All information must be appropriate and conform to
the subject matter guidelines as outlined above. The school name should
be at the top of every school web pag. Additionally, the school pages
must be identified as part of the Castle Rock School District.
- All links must point to appropriate and meaningful
sites. Links to other sites must be researched by the author of the
pages and found to be educationally important and appropriate.
- At the bottom of the homepage, there should be an
indication of the date of the last update to that page and the name and
e-mail address of the person(s) responsible for the page or update. It
shall be that person’s responsibility to keep the web page current. At
the bottom of the home page should be a link that returns the user to
the Castle Rock School District homepage and/or to the individual
- Copyright standards must be observed (see below).
What should not be on the pages
- No staff home phone numbers or addresses should appear
on a page. No student home phone numbers, addresses or e-mail addresses
should appear on a page. Published e-mail addresses are restricted to
staff members. Web page documents may include only the first name and
last initial of a student. Documents may not include a student’s phone
number, address, names of other family members, or names of friends.
- Student pictures, individual or group, may not be
published without written consent of parents or guardians. There should
be no links to personal web pages (staff or student). There should be no
links to inappropriate or offensive sites.
- Non-factual "brag" pages are not allowed. Listing awards won and accomplishments is acceptable.
Design Tips and Recommendations
- Plan ahead as you design your web pages. Keep your
audience in mind. Make sure your pages link together logically and
coherently. Write clearly and be brief. Check spelling and proofread
everything. Design all pages to have a similar appearance. Put the same
things in the same places on different pages. Leave ample white space
around the text (don’t completely fill a screen with typing).
- All pages should have a clear navigational system.
Include links back to other pages in your work, with key pages linking
back to your home page. Remember links to the homepage of your school
site. The school homepage must have a link to the Castle Rock School
District homepage. Include the content sponsor contact and revision
dates on all homepages.
- Graphics are slow to transmit across the Internet,
especially large ones. Keep the use of graphics to a minimum, and keep
the size small whenever possible.
- Avoid long pages where the user has to scroll up and
down to find information. Design the page so users can quickly see if
the information is valuable to them. Use internal links if the page gets
long or break the long page into other smaller pages.
- Keep it simple. Don’t use many different-sized fonts,
lots of bold, blinking or any other tricks you may have seen or learned.
Don’t distract the user from the important information you are posting.
Be sure the background you are using is not distracting.
- Be sure all of your links work properly. Check links
to the greater World Wide Web periodically to determine any that have
- All Castle Rock School District web pages shall reside
on the District web server. Web pages must be reviewed by the building
web specialist, working in conjunction with the district technology
director, before being posted. Standard HTML is to be used. ASP or DHTML
may be used with permission.
- All web pages must be given names that clearly
identify them. The names of all documents shall coincide with current
Castle Rock School District web server practices and structures. Contact
the district technology director for more information.
- All file names must be in lowercase with no spaces.
File names should end with the ".htm" extension. Graphics, sound, or
video used on web pages must conform to formats currently approved by
the District. Contact the district technology director for more
- Students wishing to publish on the District web server
must have a teacher sponsor. Student work may be published only as it
relates to a class project, course, or other school-related activity.
The teacher sponsor is responsible for making sure the student is
familiar with the District Web Page Guidelines. The teacher sponsor is responsible for "proof reading" the student’s web pages prior to their submission for publication.
- Students or teachers creating web pages representing
an entire school or department, rather than a class or an individual,
must obtain permission from the building web specialist and the building
principal. The author of the web page will edit and test the page(s)
for accuracy of links and conformance with the standards outlined in
this document before submitting it to the building web specialist for
- Web pages may not contain links to other web pages
not yet completed. Web pages may not contain any student e-mail address
- Final decisions regarding technical standards related to active web pages will rest with the district technology director.
general terms, teachers, students and schools are allowed to make "fair
use" of materials for instructional purposes. "Fair use" has been
interpreted to include those limited uses that are not likely to deprive
a publisher or an author of income. Teachers and students might make
liberal use of information, text, and graphics so long as their
resulting work stays within the classroom setting. However, as soon as
that work moves out of the classroom and onto the Internet/Intranet in
the form of a web page, copyright law imposes much greater restrictions.
- Copyright law and District copyright policies must be
followed. Unless there is a clear statement that art, photos, and text
are "public domain" and available for free use, one should assume that
they are copyrighted. This material should not be used for republication
on a local area network, a wide area network, or a web site unless
permission is granted from the owner.
- Writing, art work, and photography of students belongs
to them and should not be published without written student and
parental permission. Visitors to a site should not have rights to take
and duplicate such materials without negotiating with the producers of
those materials. When copying is permitted and expected, those
permissions should be clearly stated where the notice is easily found.
- An extensive collection of articles and resources about copyright issues can be found at Copyright Website, http://www.benedict.com/.
Acknowledgement of Sources
The following school district guidelines, documents or individuals were consulted for these guidelines:
Bellingham Public Schools, Bellingham, Washington
Winona School District, Winona Minnesota
School District of Greenville County, Taylors, South Carolina
Greece Central School District, Rochester, New York
Department of Education,Tasmania AU
Davis School District, Davis Utah
Rosemary Knapp, Camas School District 117, Camas, Washington
Davis School District, Davis Utah was consulted for the IIP Agreement and IIP Permission forms: